White Mountain Motel and Cottages Standard Rental Policies
Thank you for considering a stay at the White Mountain Motel and Cottages. We appreciate your business!
If you are reading this page on our website (www.whitemountainmotel.com), you are seeing our BEST RATES (on the “Reservations” tab). It is more economical for you to book your stay over our website, or calling us directly, than to book via any of the many online travel agents (such as Expedia, Booking, Travelocity, Hotels.com, etc.) that we have partnered with. Always.
Rates are based upon DOUBLE OCCUPANCY (i.e. 2 people). $10/night for each additional person. Children under 2 years of age are FREE.
Guests are charged a deposit equal to their first night's rental rate, extra person charge(s) and tax. This deposit is fully refundable if the reservation is cancelled MORE THAN 14 days prior to the arrival date. Deposits for reservations cancelled from 8 days to 14 days prior to check-in are not refunded. We ask that our guests understand and respect that reservations cancelled within 7 days of the scheduled arrival will result in the full stay being charged to their credit card. If we are able to rebook your room(s), a full or partial refund will be made.
All rooms & cottages are NON-SMOKING. Guests may smoke outside. In the unlikely event that you smoke in your room there will be a minimum charge of $200 applied to your credit card.
Check-in: 3:00 p.m. ~ 8:00 p.m.
Check-out: 10:00 a.m.
Early/Late check-in: By PRIOR arrangement ONLY.
Guests (primary renter) must be at least 18 years of age to rent a room.
While we love them, we DO NOT ACCOMMODATE PETS due to a host of issues that arise from having them here (fleas, barking, soiling carpet or the grounds, potential aggression towards other guests, property destruction). We appreciate that many of our guests have beloved pets that are like family to them. However, the cost is too great to our small establishment to open this door, and we cannot pick and choose who we will allow. So unfortunately, PETS ARE NOT ALLOWED. Please respect our decision on this, which is to assure a pleasant stay for all our guests. Any guests caught sneaking a pet into their room will be assessed a $200 fee for violating this policy.
As long as weather permits, we provide a GAS GRILL for our guest’s use. It is located next to the HEATED POOL fence. And there are two picnic tables with umbrellas, as well as a bunch of chairs for your family/friends gatherings. We provide FREE PROPANE & COOKING UTENSILS for the grill. All we ask is that you clean up, turn off the gas, and return the cover to the grill after it cools. Let us know if you run out of propane…we keep a spare bottle so your meal will not be interrupted.
As long as weather permits, our guests are welcome to use the FIRE PIT that is located centrally in the back yard. We provide a lighter, paper and kindling, and FREE FIREWOOD for our guest’s enjoyment. Sit down to a crackling fire at night, listen to the soothing rush of water in the Pemi River, watch the stars overhead and roast S’Mores (we have “S’Mores for 4” packs for sale in the lobby). This is a favorite of our guests. Please understand that if the wood is wet after a rain, you may have difficulty starting the fire. We prefer that our guests start their own fires, rather than asking the staff to assist.
While visiting our website’s Reservations Page, please click on the available tabs to see a list of items that are available for SALE, RENT or FREE (loan) to help plan your stay. We rent Pack & Plays, Roll Away Beds & Inflatable Mattresses. While not available in every room, we have loaner hair dryers and clothing irons. And if you are planning a large outdoor excursion, we have a wonderful selection of hiking maps and books to enhance your visit to the White Mountains. These can be purchased at the time of your reservation and with your instructions, we can send them to you to complete your pre-planning. We also sell discounted tickets to various attractions, and can have flowers, wine or champagne waiting in your room (with sufficient advanced notice) for special occasions.
We invite you to come enjoy the natural beauty of the White Mountains here at our family owned Motel and Cottages. With a beautiful flower garden between the motel and the highway, and the river along the back property line, and conveniently located next door to Clark’s Trading Post, folks can enjoy a quiet, natural setting, yet be strategically located to all of the attractions in the area. Plus, we offer free excursion assistance. We can help you develop an individualized plan based upon your group’s ability and interest levels. Come try us out. We’re confident that if you do, you’ll want to come back again and again.
White Mountain Motel and Cottages Long-Term Rental Policies
Long-term rentals (LTR) are available for periods of 1 week, 1 month, and 3 months. If a Guest wishes to rent for a longer duration, they will be allowed to “renew” for the desired duration, subject to availability, from these three options (up to a max of 6 months total, or 180 days). White Mountain Motel and Cottages (WMM) reserves the right to revise pricing for any LTR periods that have not already begun.
Payments will be made according to the following:
First duration period to be paid in advance, plus security deposit (SD) of $250. If guest wishes to receive the discounted rate of a 3-mo rental, they must pay a full 1-mo rental in advance, plus SD, prior to 7 days before start date. Then, pay a second full 1-mo rental by the 1st day of the next monthly period. Then the 3-mo discount will be applied, for all three months, to the third 1-mo rental payable by the 1st day of the 3rd month. Late payments will be assessed a $25/day fee.
Security deposits will be refunded only if guest leaves in good standing, and there are no damages. Any repair costs will be deducted from the SD, and the balance will be refunded within 30 days of end of rental.
Guests/Financially Responsible party (FRP) must pay by cash or credit, no personal checks accepted.
Since the max duration is 180 days, NHM&R tax will be collected and will not be refundable since it cannot meet the 185-consecutive day threshold.
A credit card must be on-file in the event damages occur that exceed the SD. Guest agrees to charges being placed upon the card on file if necessary. Guests may have someone else provide the financial requirements, and if so, this agreement is between the designated FRP and WMM.
If Guest leaves the LTR agreement prior to the conclusion of the contracted term, they will forfeit any monies already paid (to include payments in advance, SD, etc.). If they remain on the premises after their payments have expired, their credit card on file will be charged for the next period equal to their previous time period.
Guests formally request a quote by submitting this form, with all requested information completed, including signature.
All LTR are subject to room type and date availability, and if approved by WMM, must be secured with the appropriate pre-payments to be received no less than 7 days prior to the commencement of the LTR period.
□ Check here if this is a renewal
Room Type □ Queen □ Double □ Cottage
LTR Start Date _________________ LTR End Date _________________ (Cannot exceed 3 months)
Guest Name _________________________________________________ (Person in residence)
FRP Name _________________________________________________ (If different than Guest)
Address _________________________________________________ (Whomever is FRP)
City/ST/Zip _________________________________________________ (Whomever is FRP)
Signature _________________________________________________ (Whomever is FRP)
□ Guest * □ FRP (Other than Guest) *Note: Guest is assumed to be FRP unless otherwise noted
By signing above, Guest (FPR) accepts the Long-Term Rental Policies and Standard Policies and agrees to be charged for any applicable costs.